Managing an event website often involves more than simply publishing events and selling tickets. When your website hosts multiple events that are associated with different organizers, keeping everyone informed becomes an important task.
By default, Event Tickets and Event Tickets Plus addons help to send ticket and attendee information only to the site administrator and to the customers.
Because of these default settings, administrators have to share registration updates with organizers manually. Manual communication is manageable when your event website has few events but it becomes difficult to manage as the number of events grows over time and leads to delayed responses.
The Organizer Notification Email extension is designed to solve this problem.
It automatically sends email notifications to organizers whenever someone purchases a ticket or submits an RSVPs, ensuring that organizers receive important updates without any extra effort from administrators.
In this blog, you’ll learn how the Organizer Notification Email extension works and how you can add it to your website to send automated emails to your organizers.
What is an Organizer Notification Email Extension?
The Organizer Notification Email extension automatically sends an email notification to the event organizer whenever someone registers for their event.
The extension works with RSVPs, tickets created with WooCommerce, Easy Digital Downloads, or Tickets Commerce. If you’re using another ticketing or registration solution, organizer notifications won’t be sent.
By using this extension the organizer stay informed and get access to the following information via email:
- Event name
- Registration notification
- Attendee details
- A link to view the attendee list on WordPress
Now that we understand the functionality of this extension, let’s find out how you can add this extension to your event website.
Step-by-Step Guide to Send Email Notification to Event Organizer Automatically:
Follow the steps below to configure organizer notification email settings :
- Before you begin, make sure you have installed and activated the following plugins:
- The Events Calendar
- Event Tickets and Events Ticket plus
- A Ticket provider plugin (WooCommerce, Easy Digital Downloads, or Tickets Commerce)
- Event Tickets Extension: Organizer Notifications
- After activation, the extension automatically syncs the available data from The Events Calendar and Event Tickets.
It checks the organizers, their email addresses and their associated events and starts sending email notifications when visitors successfully register for RSVPs or purchase tickets.
Here are some key points that you should follow for successful configuration of the Organizer Notification Email extension:
- The Organizer Notification Email extension does not provide a separate settings page in the WordPress dashboard. After installation it uses the data that already exists in The Events Calendar and Event Tickets.
- Ensure that you have entered valid email addresses of the organizers.
- The extension works with specific ticket providers, i.e., WooCommerce, Easy Digital Downloads, or Tickets Commerce only.
- Ensure your event website has a properly configured SMTP service for reliable email delivery.
- Creating an event or adding tickets will not trigger an email. Organizer notification emails are sent only after a user successfully completes an RSVP registration or purchases a ticket for the event.
So, whenever a visitor successfully completes an RSVP or ticket purchase on your website, the assigned event organizer will receive an email notification, as shown in the screenshot.
Conclusion
Keeping your organizers informed is an important part of managing an event website, especially when multiple organizers are involved.
The Organizer Notification Email extension simplifies this process by automatically notifying organizers whenever someone purchases a ticket or submits an RSVP.
By reducing manual work and improving communication, the extension helps event websites run more efficiently and ensures that organizers always stay updated.
